> [!abstract] Summary > Kitsu is the production tracking and review platform used at Alternatives productions, hosted at `https://kitsu.alternativesprod.fr`. Artists use it to **update task statuses**, **upload previews for review**, and **read supervisor feedback**. Keep your tasks up to date at all times — the production overview depends on it. --- # Part 1 — Artist Guide ## Logging In 1. Open `https://kitsu.alternativesprod.fr` in a browser. 2. Log in with the email and password provided by the production manager. 3. After login you land on Kitsu Homepage. ## Interface Overview ![[image-187.png]] ### Global Navigation Bar | Element | Purpose | | ------------------------------------------ | ---------------------------------------------------------------------------------- | | 1 = **Production selector** | Switch between active shows | | 2 = **Main menu (studio logo)** | Opens: My Tasks, My Checks, My Productions, schedules, workflow settings | | 3 and 4 = **User menu (top-right avatar)** | Profile, notification settings, password, logout, Reminder about task and schedule | ### Key Workspace Entries - **My Tasks** — all tasks assigned to you across all productions - **My Checks** — tasks waiting for your review or feedback (leads/supervisors) - **My Productions** — shortcut back to the productions list --- ## Notification tab ![[image-189.png]] 1. By clicking on the notification icon you accessevery notification concerning your work on the productions you are assigned to 2. You can click the notification to access to more details about the schedule and the task 3. Click read to discard notification pop up ## Opening a Production 1. Main menu → **Productions** 2. Select your short movie 3. Inside the production you will find tabs: **Assets**, **Shots**, **Breakdown**, **Schedule**, **News Feed** > [!tip] Starting points by role > - **Assets tab** — character, prop, environment work > - **Shots tab** — layout, animation, lighting, compositing > - **My Tasks** — your personal to-do list across all departments --- ## Core Concepts | Concept | Definition | | ------------- | ------------------------------------------------------------------------------------------ | | **Entity** | An item in production: asset, shot, sequence, or edit | | **Task Type** | Discipline applied to an entity (Modeling, Rigging, Surfacing, Animation, Lighting, Comp…) | | **Task** | The actual assignment — e.g. "Modeling – CHAR_hero" or "Comp – SH010" | | **Status** | Where the task currently sits in the workflow | ![[image-190.png]] ### Task Status Workflow ``` Todo → WIP → Waiting For Approval → (Retake →) Done ``` | Status | Meaning | | ------------------------ | ------------------------------------------------------- | | **Todo** | Not started | | **Ready** | Ready to be picked up by someone | | **WIP** | Actively working on it | | **Waiting For Approval** | Uploaded and ready for supervisor review | | **Retake** | Changes requested — check the comment thread | | **Could Be Better** | Aprroved but can have retake if we have budget and time | | **Done** | Approved and complete | | **OMIT** | We don't need this task anymore | > [!warning] Some productions add **On Hold** statuses — these mean something outside your control is preventing progress. Notifyus if you hit one of these. ![[image-192.png|1289]] --- ## Daily Artist Workflow > [!important] Always keep your status accurate — an outdated status misleads the whole production. - Filter to your production and status `Todo` or `WIP`. **During the day:** - Set a task to **WIP** as soon as you start working on it. - Never leave a task as **Todo** if you've already started. **When uploading:** - Set the status to **Waiting For Approval** and attach your preview. - Add a comment describing what you did and any questions. **After a retake:** - Read the comment fully before touching anything. - Apply changes, re-upload, set back to **Waiting For Approval**. - In your comment, describe what was addressed specifically. **End of day:** - Make sure all statuses reflect your actual progress. - If something feels wrong (missing asset, wrong frame range, broken task), notify your us on discord. --- ## Using the Assets View The **Assets** tab shows all assets with task columns per department. - Expand groups (Character / Environment / Prop) to see assets. - Use the **Filters** bar to filter by task type, department, status, or descriptors. - Click a cell in any task column (e.g. Modeling, Rigging) to open the task panel. ![[image-193.png]] --- ## Using the Shots View The **Shots** tab lists all shots, grouped by sequence. - Browse sequences and shots and see all tasks per shot (Layout, Animation, FX, Lighting, Comp…). - Filter by sequence, task type, or status to focus on your department. - Open the shot detail to see frame range and all related tasks. ![[image-194.png]] --- ## Uploading Previews > [!warning] Depending on the project we will manage media on discord or on kitsu > Always upload a preview when setting a task to Waiting For Approval — never change the status without attaching work. 1. Open the task from **My Tasks**, **Assets**, or **Shots**. 2. In the **Previews / Versions** area, click **Upload**. 3. Drag-and-drop or select files. Accepted formats: `.jpg`, `.png` or `.mp4` --> **We don't publish final version on kitsu, we publish preview sostay light with the file format** 4. Add a comment describing the version — e.g. *"Blocking pass"*, *"Spline v2"*, *"Lighting first pass"*. 5. Click **Send** — Kitsu re-encodes the video for web playback automatically. 6. Set the status to **Waiting For Approval**. > [!warning] Naming Convention for Kitsu upload is `[assetName]_[taskName]_[Version]` **eg : HLDV_prop_joelHelmet_modeling_v0001.jpg** ![[image-195.png]] ### File Naming Follow PROTOCOL conventions: ``` sqXXXX_shXXXX_taskName_vXXXX.ext assetName_taskName_vXXXX.ext ``` > [!tip] Upload only what is necessary — older versions remain accessible in the history. --- ## Comments and Mentions Each task and preview has a comment thread — keep all feedback and context inside Kitsu. - Add comments on the task or directly on a specific preview frame. - Use **@mentions** (if enabled) to ping a specific teammate. - Use the thread to track retake notes and approvals instead of email or DMs. > [!note] If Discord integration is active, comments and status changes will automatically push notifications to the relevant channels. > Currently it is setup to private message : ![[image-196.png|576]] --- ## Retakes and Approvals **When you receive a retake:** 1. Supervisor sets status to **Retake** and leaves notes in the comment thread. 2. Read the notes carefully — if anything is unclear, reply in the thread to ask before making changes. 3. Apply changes, upload a new preview, set back to **Waiting For Approval**. **When approved:** - Supervisor sets status to **Done**. - The task disappears from your Todo/WIP filters but remains in history. > [!tip] A Retake is not a failure — it is a normal and expected part of production. --- ## Schedule and Deadlines Kitsu includes schedule views | View | Purpose | | ---- | ------- | | **Main Schedule** | Global milestones and deadlines across productions | | **Team Schedule** | Tasks per artist over time | | **Production Schedule** | Gantt-like view inside a specific project | - Check the **due date** on your tasks. - Flag impossible deadlines early via the comment thread or directly to us. ![[image-197.png]] --- --- ## Discord Notifications ### Enable Native Notifications 1. Open your **Profile** from the top-right menu. 2. Enable **Discord notifications**. 3. Enter your Discord handle (`username#1234`) and save. Kitsu will now push status change notifications to Discord when configured by the admin. ### Custom Tasks Bot {coming soon} On the studio Discord server: - Run `!tasks [email protected]` to get a list of your ongoing tasks pulled live from Kitsu. - Periodic recap posts may also appear in dedicated channels. --- ## Artist Checklist > [!todo] Daily routine > - [ ] Check **My Tasks** and Discord recap > - [ ] Set tasks you are touching to **WIP** > - [ ] Upload previews and switch to **Waiting For Approval** when ready > - [ ] Read feedback, apply retakes, cycle back to **Waiting For Approval** > - [ ] Before leaving — all statuses reflect actual progress